Every week I have coaching session with some of our team members. In the meeting room we use most often for our meetings, there are 5 seats. I noticed that different team members chose specific seats at each meeting. And that makes a difference.
Seating positions reveal a lot
When we select our meeting real estate, we send messages about ourselves to the other members of the group. These decisions are not random, and they provide insight into the power dynamics in a room.
Observing a person’s seating choice, like observing their body language, can tell us how close that individual is to the other members of a group. A person’s motives may also be revealed through when they elect to sit. When we understand these key principles, we can actively use this knowledge to achieve our own goals.
When it comes to work, things become tricky
For intimate relationships, we don’t think about where we sit too much. Most couples prefer sitting side by side because it reflects an egalitarian mindset and encourages cooperation. Sitting across from one another can seem competitive or defensive.[1]
When it comes to work, things can be trickier. Usually we aren’t as close to our coworkers as we are to our partners. You don’t want to seem too distant, but you also don’t want to encroach on someone’s space. It can be hard to strike a balance, but we’ll try to clarify some best practices for you when you choose your seat at work.
Don’t choose a spot randomly. Have a goal in mind
In any situation, it is important to frame your thinking before you try to learn and apply new skills. If you were the person giving a presentation, you’d remember to prepare slides, conduct research, and compose speaking notes beforehand. Of course you’d want to be prepared, and you’d act accordingly.
Very few people remember to ask themselves what they hope to get from the meeting or event before they sit down. They may file in late, or randomly choose a spot. This may work sometimes, but if you can enter a meeting with clear intentions, you’ll have a better chance of getting what you want. Much of getting what you want comes down to where you sit.[2]
The best spot to build trust
If you want to gain the trust of someone who isn’t close to you, you would be better off choosing a seating arrangement that encourages collaboration instead of defensiveness. Situations in which you might want to build trust include selling something, coaching another person, or participating in a job interview where you want to demonstrate your capacity to work with others.
Choose a corner spot at the table
For situations where you need to build trust, choosing a corner position gives you an advantage over other spots. Sitting beside a person at a diagonal is a place from which you could review documents or notes together. You can easily display body language that says, “I’m on your side.”
Sitting opposite the other people at the table can make you seem too competitive or aggressive. Positioning yourself right next to another person may feel too intimate for an initial meeting.
Sit on the right
Which corner you choose to sit in makes a difference as well. There’s really something to being someone’s “right-hand man/ woman.”
Choosing the right side is less threatening than sitting on the left. This may be tied to the fact that most people are right-handed. A right-handed person sitting next to you is unlikely to inflict any harm with their non-dominant left hand, which will be closer to you in this situation.
Let the other person sit with their back facing a wall instead of a door
With a wall or solid screen behind them, the other person will feel more secure. There is no threat of someone sneaking in the door behind them or creeping past them on the other side of a glass wall. The person with their back against the wall and a clear view of the door is in a power position.
The spot to show people you’re a dependable leader
Whether you’re already in a leadership position, or you’re gunning for a promotion, you’ll want to choose a seat that conveys your power and competence.
Sit at the head of the table
If you are able, choose the spot at the head of the table. We are predisposed to assume that the person in that seat is the person with the most power. Sitting in that spot is a way to step into a leadership role in the minds of your audience members.
Stay away from the door
The power you derive from sitting at the head of the table is easily negated if you sit with your back to the door. The most powerful spot is the head position in which your back is against a wall or screen.
Keeping your back against a wall instead of facing a door is important here for the same reasons that it applies when you are establishing trust. Having your back facing a door does not offer you the opportunity to command the space because people can enter and exit behind you.
If you can’t sit at the head of the table, opt for the middle seat
In some cases, your boss or a higher-ranking official will claim the head position. Perhaps in your office, there’s an unspoken rule that the manager takes the head spot. When this happens, sit in the middle position.
The middle position is an excellent spot because it allows you to be the mediator. Your body language from the middle seat can show people that you are prepared to connect ideas and draw people together.
People seated in the middle tend to ask questions and keep the discussion moving forward. Being surrounded by others is a safe position, which can give people who need a confidence boost some added support.
How organizers can get everyone engaged
Event organizers and leaders can hack into the psychology of seat arrangement to make meetings and programs run more smoothly.[3] Whether you’re holding a campaign, teaching a class, or training a group of people, there are a few seating options you can adopt to improve your outcomes for yourself and your audience.
Use a round table instead of square or rectangular one
If you can choose your tables, pick round ones over square or rectangular ones. Since there is no head position, everyone has a chance to have equal footing in the conversation. The round table allows everyone to feel empowered and have a voice. You can also see everyone at a round table, which isn’t always possible with a square table.[4]
At a rectilinear table, people are more likely to be placed opposite to one another. Sitting across from people can lead to more conflicts than consensus. Remember, sitting across from someone is often a place of opposition.
Avoid positioning people in rows
In the old days, students sat in neat rows facing the front. This seating may seem organized, but it isn’t an effective way for people to build connections and learn from one another. Many classrooms have broken away from this rigid seating configuration. Arranging seats in a horseshoe shape or at round tables in small groups is better.
Where there are rows, there is a hierarchy of attention. Attentive students choose to sit in the front or middle of a group. The people relegated to the left side and back of the room will become detached or distracted.
If you want everyone to participate, divide them into small groups at round tables. With this arrangement, the focus is on the other group members instead of the one person at the front of the room. In small groups, everyone has more opportunities to connect, and they can’t hide in the back.
Armed with this knowledge, you can make conscious seating decisions that will help you achieve your goals. You’ll notice a difference in your effectiveness at meetings, and others will register the subtle changes in body language and authority based on your position.
We may no longer fear someone pulling a sword on us when they sit on our left-hand side, but we still tend to trust the person sitting on our right more. The history of certain seating arrangements carries meaning, even as many of the early justifications for these traditions have been forgotten. Pull up a chair at a round table to collaborate or sit at the head step into your power.
Reference
| [1] | ^ | West Side Toastmasters: Seating Arrangements: Where To Sit And Why |
| [2] | ^ | Inc.: Where To Sit At A Conference Table |
| [3] | ^ | Staging Connections: Choosing The Best Seating Style For Your Audience |
| [4] | ^ | Quartz: How To Boost Collaboration At Work: Sit At Round Tables |
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