Wednesday, 29 July 2020

19 Best Mac Apps for Productivity You Need in 2020

Whether you use your Mac for work or just for your personal projects, you’ve likely found yourself wondering how to improve your productivity. There are only so many hours in a day, and so much mental stamina you can muster before you run out. There are dozens of tricks you can use to improve your own productivity and outlook, but if you’re looking for a more objective, comprehensive fix, the best thing to do is equip your Mac with productivity apps designed to help you do more in less time. This Lifehack-exclusive list has some of the best productivity apps to help you feel less tired, improve your energy, and ultimately help you get more done every day:

1. Todoist

Available for all iOS devices, Todoist is a note-taking and organization app that can keep you on top of all your projects—both personal and professional. Its best features are all free to use, including browser extensions, task creation, and interactive boards you can use to organize all your notes. If you want to pay the optional $29 yearly fee, you can get even more advanced features like backups and automatic reminders. Even with the free version, you’ll stay far more organized. Download: Todoist

2. 1Password

You may not realize it, but you probably spend a ton of time recalling your passwords, especially if and when you forget one to an app you use on a regular basis. 1Password is an app for Mac that saves and remembers all your passwords for you in one place, so you can access all your favorite sites with a single click. You’ll save time and keep all your accounts secure simultaneously. A personal plan is $2.99 per month. Download: 1Password

3. Bear

Bear is a unique kind of note-taking app designed to make it easier for Mac users to jot down notes on the go. With it, you can create to-do lists, give yourself reminders, and outline concepts for future brainstorming sessions. It comes with many different inline styles so you can customize your notes to your personal preferences, and remember the context in which you wrote them. The core version is free, with a $14.99 per year version available as well. Download: Bear

4. Hazel

Hazel by noodlesoft is an automated organization tool designed for Mac that will help you automatically organize your files based on any custom rules you want to create. For example, you can set it to move untouched items from one folder into another folder labeled “action items” if they haven’t been addressed within a week. It can save you hours of organization over the course of a few weeks. A single license is a flat $32. Download: noodlesoft

5. Alfred

Alfred is an all-in-one app designed to save you time with Mac shortcuts and convenient custom actions. You can use it in a variety of ways. For example, you can access Alfred’s clipboard memory so you don’t copy and paste the same material over and over, or set up custom workflows to automate some of your most repetitive tasks. It’s a paid app, with multiple price points based on the features you desire. Download: Alfred

6. TextExpander

TextExpander does exactly what the name suggests; it allows you to type a short snippet of text, and expand that text automatically. For example, you can create a custom expansion that allows you to conjure a full paragraph you type repeatedly by simply typing a unique abbreviation. Once you get used to your custom combinations, you’ll spare your fingers from typing thousands of words. An individual account is $3.33 per month. Download: TextExpander

7. Backblaze

If you’ve ever experienced a crash, or theft of your Mac, you know how much time a system restore can cost you. You’ll spend hours replacing the files you lost, and lose thousands of files that are irreplaceable. Backblaze is an automated, inexpensive way to back up your entire Mac for just $5 a month. Download: Backblaze

8. Keyboard Maestro

Keyboard Maestro is an older app that still has the power to make your life easier. With it, you can automate any number of tasks based on a certain trigger (such as a hotkey combination, or an event like connecting to a wireless network). A single license only costs $36. Download: Keyboard Maestro

9. Snagit

There are many applications for a good screen-capture app, whether you’re trying to illustrate a tech problem you have or just want to make an interesting meme. Snagit makes it easy, with built-in editing for both still images and video. A single license covers two machines, and costs $49.95. Download: TechSmith/Snagit

10. Bartender

Bartender is the cleverly-named app that helps you clean up and organize all your menu bar icons. You can also access them quickly with keyboard shortcuts. If you’re like most Mac users, those icons get cluttered quickly and stop you from working efficiently. It’s free to try for 4 weeks, after which you’ll need a $15 license. Download: Bartender

11. Otter

https://www.youtube.com/watch?v=ppjqFkH516I Otter is the Mac app for the note taker who hates typing. It’s an intelligent voice-recognition system and note-taking app that will help you transcribe your conversations, keep notes during meetings, and even take contextual notes to yourself in your own time. Best of all, it’s free to get started! Download: Otter

12. Flux

Do you often find yourself feeling tired throughout the day, or feeling unable to get to sleep after a day of staring at your computer? That could be because of the unnatural blue light that radiates from your Mac. Flux naturally adapts your display to emit light that matches the time of day, so you can sleep better and feel less tired. It’s also free! Download: Flux

13. PDFpen

https://www.youtube.com/watch?v=1OVaaLEbFH0 If you deal with PDFs on a regular basis, you probably find yourself wishing for some kind of tool that can let you mark up those PDFs however you want. Without a dedicated app like PDFpen, this can be difficult. PDFpen lets you edit PDFs in almost any conceivable way, giving you more power and saving you time. A single license is $74.95. Download: Smile Software/PDFpen

14. OmniFocus

OmniFocus is all about task management. It has a clean interface that allows you to tag your tasks, schedule events, and even automate certain features. It’s one of the most comprehensive solutions on the market, so there’s a bit of a learning curve to get the most out of it. A standard license is $39.99, while the pro version is $79.99. Download: OmniFocus

15. Franz

It's tiring to switch between dozens of different chat programs like Facebook Messenger, Slack, and WhatsApp, whenever you want to have a conversation with a different contact. Franz’s solution is simple; offer access to all these apps in one convenient package. And best of all, it’s completely open source. Download: Franz

16. MindNode

If you’re the brainstorming type, you need an app like MindNode to help you efficiently organize your thoughts. There are dozens of tools you can use to connect ideas in a mind map, or simply jot down notes for future reference. The core app is free, with in-app purchases available. Download: MindNode

17. Focus

The internet is a wonderful thing, but it can be awfully distracting. And if you’re like the majority of us, you’ve interrupted work on a project because of some attention-grabbing site or bad online habit. That’s where Focus comes in. This app allows you to block the worst offenders with custom time limits and other constraints, so you can focus on the task at hand. A single license is $19.99. Download: Focus

18. CleanMyMac

Chances are, your Mac isn’t working as fast as it could, thanks to gigabytes of clutter and unnecessary files on your system. CleanMyMac helps you scan your Mac, monitor its health, and ultimately clean it up—so you can handle all your tasks that extra bit faster. A single license is $39.95. Download: CleanMyMac

19. Grammarly

A spelling error or grammatical mistake can cost you big time. It could be the source of a worse grade on a big paper, or compromise your credibility in the workplace. Thankfully, Grammarly can help you. This Mac-integrated writing assistant monitors all your writing and makes live corrections, so you’re alerted to your potential mistakes before they become permanent. A free version exists, but the premium version will cost you between $11 and $30 a month, depending on how you pay. Download: Grammarly

The Bottom Line

These productivity apps should help you squeeze more productive hours out of every day, but they aren’t the only tools you’ll have to help you find success. Make the time to learn about and experiment with all the life hacks that can make you more productive. By improving your devices as well as your outlook and focus, you’ll be able to get far more done in a day, and feel better doing it.

More to Boost Productivity



7 Tips for Overcoming Challenges in Life like a Pro

Life is all about the continuous effort for overcoming challenges. Every day brings forth new hurdles. You always have to be on guard to dodge these hurdles if you wish to live a smooth life. The consistent motivation required for overcoming challenges can be easily lost. It’s not hard to put up a strong front against the hardest of challenges of life. If you feel like giving up, you’ve come to the right place. The 7 tips you’ll find today will give you the right boost of energy to continue your drive against your daily struggle!

1. Shift Your Perspective

Every challenging situation, right off the bat, affects your perspective first. Let’s say, this morning, you woke up to an email from your boss that said that you have to work through the weekend too. You had planned to meet your friends after months this weekend. Of course, you’ll instantly start to feel extremely mad and sad. Next, you open the fridge to make some eggs in breakfast, but the eggs have gone bad. You’re also out of cereal. Later on in the day, you have to go out for grocery shopping, but your favorite, most comfortable jeans are dirty. Although this inconvenience is minor, it could possibly be the last straw that will make you want to start screaming at this point. Apparently, your entire day has gone in the wrong direction. But the real issue is that not that minor challenges got to you back to back. Instead, it’s your perspective. From the moment you read the email, you put on a negative paradigm. Since then, everything was perceived as a bigger problem than it actually is. You already knew that you were out of cereal. You also probably knew that the eggs would go bad by this day. Despite that, your negative mindset made your overreact. So, make it a habit to never let negativity take over. Yes, you shouldn’t be positive forcefully. However, focus only your negative energy on the real challenge. Ignore the minor inconveniences like you would on a good day. If you let your energy go to waste on such small matters, you’ll be drained of energy before you even begin to fight against the real challenge.

2. Learn From Someone Who Has Been Through It

If it gives you comfort, then you should know that you’re not the only one going through this issue. Someone out there is going through exactly similar circumstances and possibly even worse. Similarly, there’s someone out there who has been through the same challenge but was able to get out of it unharmed. There are millions of people in similar circumstances. You may know at least one such individual who has gone through a similar issue. It could be a celebrity, someone from your neighborhood, a member from your extended family, or anyone from anywhere. This person’s experience is a source of motivation as well as a guide to get through your challenge. Overcoming challenges can be as easy as observing the people around you. If you can’t think of anyone who has tackled the problem already, it’s alright. You’ll know of someone who, if ever faced with a similar situation, could walk through it without an issue. Maybe that’s because this person has enough money to buy their solution, or they have the physical and mental ability to find a way out. Whatever the case, try to follow the same footsteps. Come up with alternatives to suit your circumstances. As long as you have an example to see, you’ll have the strong will to continue in the same direction. A real-life example is the best motivation to continue the fight against your life’s hurdles.

3. Don’t Shy Away From Help for Overcoming Challenges

You came into this world alone and you’ll leave alone. Yet, every human depends on the other for their survival between these two points of existence. Even the strongest economies in the world are interdependent. So, it’s only okay to expect an emotionally or physically strained person like you to seek help as well. The reason why you should ask for help is not that you aren’t capable of pulling yourself out of the tough situation. But since you’re the one suffering through it, you’re already drained. Moreover, your perspective is way different than that of a third person. Having someone to support you through your tough time is great. The best scenario is if they have the expertise to get you over the hurdle. Even if that’s not the case, the emotional support is more than enough to keep you going in tough times.

4. Figure Out a Solution

Nothing (yes, nothing) in life is unsolvable (except for some mathematics problems). But as far as the everyday life issues are concerned, there’s always a solution. No matter how big of a mountain you think has come in front of you, it won’t kill you. You can reach its top only if you’re determined to. If you’re thinking of ways of overcoming challenges, you’re already on the right track. Only with a mind that wants to overcome an issue can you actually do it. So, start thinking of all possible and impossible solutions to your problem. For example, if you’re currently going through a financial problem, some solutions include shifting to a better-paid job, working more than one job, taking a loan, winning a lottery, robbing a bank, and the list goes on. Simply knowing that there are so many solutions to your problem, half your worries will eradicate. The next step is, of course, to work on this solution. Once you’re figured out the most feasible route for yourself, you need to start taking baby steps towards it. Let’s say you decided to shift your job. So, you’ll start by looking out for career choices that pay well and are also relevant to your skills and experience. Next, you’ll apply to places that have open vacancies, and so on. With a focused goal, you’ll not lose your sense of direction amid all the hindrances.

5. Compartmentalize

Do you know what pulls people down during a tough time? It’s not that one challenge but the fact that this one challenge takes over all other parts of their life too. An issue in your career reflects on your behavior with your partner, keeps you from hanging out with your friends, strains your motivation to stay fit, and basically harms every other aspect. All of this is because that one challenge is all that’s on your mind. You just cannot distract your brain to think of other things. This behavior is harmful not just for yourself but also for those around you. Keep the challenges of your life restricted. If they take over, you won’t be able to overcome them. To solve one problem, you need to continue to live normally in other parts so that you don’t lose your strength. Learn to compartmentalize so that your brain is trained to keep the good things away from the negative.((Guideposts: 3 Healthy Ways to Compartmentalize Emotions)) With an organized mind, you can conquer any challenge that comes to you.

6. Focus on the Bigger Picture

One closed door opens another. That’s an extremely true saying. One hurdle may seem like a full stop, but it may be exactly what you need to reach a final goal. Imagine the prettiest landscape; a land full of peace, serenity, natural beauty, starry sky, and everything nice that you can think of. If you know that the final destination is worth it, you won’t mind the narrow path that you’ll have to walk on to get to it. Similarly, if you can shift your focus to the bigger picture, the minor challenges won’t seem to be an issue. Instead, you’ll make the most of them by learning from every challenging second. Going through a hard time can bring you many benefits if you have the right point of view.((UW Health: The Surprising Benefit of Going Through Difficult Times))

7. Help Others

In the end, despite your challenges, be ready to offer help to others. You will be contributing to the cycle of help while also learning a great deal from their way of tackling a life issue. Moreover, offering a helping hand ensures you’ve got someone you can rely on during your tough times too.

The Takeaway

Overcoming challenges in life is not hard. Instead, it is a balanced way to tackle the problem without letting it affect healthy parts of your life. It not only requires physical efforts but also mental strength. The 7 tips you learned today are a good balance between both. They keep you mentally strong so that you can put it your maximum physically. Altogether, you can put up a strong fight against the hardest challenges. No obstacle can stop you from living your life to the fullest. All you’ve got to do now is to stay determined and push yourself by implementing these tips in your life. Then, notice yourself looking forward to new challenges instead of dreading them!

More Tips for Overcoming Challenges in Your Life



How to Build Strategic Thinking Skills for Effective Leadership

Have you been thinking of how you can be a more strategic leader during these uncertain times? Has the pandemic thrown a wrench at all your carefully laid out plans and initiatives? You're not alone. The truth is, we all want some stability in our careers and teams during this disruptive pandemic. However, this now requires a bit more effort than before and making the leap from merely surviving to thriving means buckling down to some serious strategic thinking and maintaining a determined mindset.

Is There a Way to Thrive Despite These Disruptions?

Essentially - yes, although you need to be willing to put in the work. Every leader wants to develop strategic thinking skills so that they can enhance overall team performance and boost their company’s success, but what exactly does it mean to be strategic in the context of the times we live in? If you happen to be in a leadership position in your organization right now, you are most probably navigating precarious waters given the disruptions caused by the pandemic. There’s a lot more pressure than before because your actions and decisions will have a much greater impact these days not just on you, but also to the people who are part of your team. Companies often bring me in to coach executives on strategic thinking and planning. And while pre-pandemic I would usually start by highlighting the advantages of strategic thinking, nowadays, I always begin these Zoom coaching sessions by driving home the point that this pandemic has now made strategic thinking not just an option but an absolute must. Assessing and making plans through the lens of a good strategy might require significant work at first. Nevertheless, you can take comfort in the fact that the rewards will far outweigh the effort, as you’ll soon see after following the 8 strategic steps I have outlined below.

8 Steps to Strategic Thinking

As events unfold during these strange times, you're bound to feel wrong-footed every now and then. Being a leader during this pandemic means preparing for more change not just for you, but for your whole team as well. As states and cities go through a cycle of lockdowns and reopening, employees will experience the full gamut of human emotions in dizzying speed, and you will often be called on to provide insight and stability to your team and workplace. Strategic thinking is all about anticipation and preparation. Rather than expending your energy merely helping your company put out fires and survive, you can put the time to better use by charting out a solid plan that can protect and help you and your company thrive. Take the following steps to build solid initiatives and roll out successful projects:

Step 1: Step Back, Then Set the Scope

One of the things that leaders get wrong during their first attempt at strategic thinking is expecting that it is just another item on a checklist. The truth is, you need to take a good, long look at the bigger picture before anything else. This means decisively prioritizing and stepping away from tasks that can be delegated to others. Free up your schedule so you can focus on this crucial task at hand. Then, proceed with setting the scope and the strategic goals of the project or initiative you plan to build or execute. Ask yourself the bigger question of why you need to embark on a particular project and when would be the right time to do so. You need to set a timeline as well, anywhere from 6 months to 5 years. Keep in mind that your projections will deteriorate the further out you go as you make longer-term plans. For this reason, add extra resources, flexibility, and resilience if you have a longer timeline. You should also be making the goals less specific if you’re charting it out for the longer term.

Step 2: Make a List of Experts

Make and keep a list of credible people who can contribute solid insight and feedback to your initiative. This could range from key stakeholders to industry experts, mentors, and even colleagues who previously planned and rolled out similar projects. Reach out to the people on this list regularly while you work through the steps to bring diverse insight into your planning process. This way, you will be able to approach any problem from every angle. Bringing key stakeholders into this initial process will also display your willingness to listen and empathize with their issues. In return, this will build trust and potentially pave the way for smoother buy-in down the line.

Step 3: Anticipate the Future

After identifying your goals and gathering feedback, it’s time to consider what the future would look like if everything goes as you intuitively anticipate. Then, lay out the kind and amount of resources (money, time, social capital) that might be needed to keep this anticipated future running.

Step 4: Brainstorm on Potential Internal and External Problems

Next, think of how the future would look if you encountered unexpected problems internal and external to the business activity that seriously jeopardize your expected vision of the future. Write out what kind of potential problems you might encounter, including low-probability ones. Assess the likelihood that you will run into each problem. To gauge, multiply the likelihood by the number of resources needed to address the problem. Try to convert the resources into money if possible so that you can have a single unit of measurement. Then, think of what steps you can take to address these internal and external problems before they even happen. Write out how much you expect these steps might cost. Lastly, add up all the extra resources that may be needed because of the different possible problems and all the steps you committed to taking to address them in advance.

Step 5: Identify Potential Opportunities, Internal and External

Imagine how your expected plan would look if unexpected opportunities came up. Most of these will be external but consider internal ones as well. Then, gauge the likelihood of each scenario and the number of resources you would need to take advantage of each opportunity. Convert the resources into money if possible. Then, think of what steps you can take in advance to take advantage of unexpected opportunities and write out how much you expect these steps might cost. Finally, add up all the extra resources that may be needed because of the different unexpected opportunities and all the steps you committed to taking to address them in advance.

Step 6: Check for Cognitive Biases

Check for potential cognitive biases that are relevant to you personally or to the organization as a whole, and adjust the resources and plans to address such errors.((Disaster Avoidance Experts: How to Evaluate Unconscious Bias Caused by Cognitive Biases at Work)) Make sure to at least check for loss aversion, status quo bias, confirmation bias, attentional bias, overconfidence, optimism bias, pessimism bias, and halo and horns effects.

Step 7: Account for Unknown Unknowns (Black Swans)

To have a more effective strategy, account for black swans as well. These are unknown unknowns -unpredictable events that have potentially severe consequences. To account for these black swans, add 40 percent to the resources you anticipate. Also, consider ways to make your plans more flexible and secure than you intuitively feel is needed.

Step 8: Communicate and Take the Next Steps

Communicate the plan to your stakeholders, and give them a heads up about the additional resources needed. Then, take the next steps to address the unanticipated problems and take advantage of the opportunities you identified by improving your plans, as well as allocating and reserving resources. Finally, take note that there will be cases when you’ll need to go back and forth these steps to make improvements, (a fix here, an improvement there) so be comfortable with revisiting your strategy and reaching out to your list of experts.

Conclusion

A great way to deal with feelings of uncertainty during this pandemic is to anticipate obstacles with a good plan - and a sure road to that is practicing strategic thinking. In the coming months and years, you'll need to continue navigating uncharted territory so that you can lead your team to safe waters. Regularly doing these 8 steps to strategic thinking will ensure that you can prepare for and adapt  to the coming changes with increasing clarity, perspective, and efficiency.((Changemaker Books: Adapt and Plan for the New Abnormal of the COVID-19 Coronavirus Pandemic))

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10 Most Effective Apps to Help You Beat Procrastination

You sit down at your desk, open your computer, and set out to work on an urgent project. Just, hold on—one more Twitter notification to check before you really get started. If you don't have a stop procrastinating app, you've just entered the procrastination rabbit hole. Three hours later, you find yourself scrolling through Pinterest, color-coordinating bridesmaids' dresses and butterfly-themed table decorations, even though you're not getting married. Oops. Procrastination. It is a scourge most of us struggle with—a hurdle on the way to leading a productive, fulfilling life. Especially now that many of us are confined to makeshift home offices by Covid lockdowns, we struggle to keep distractions at bay((Nextiva: 32 Working from Home Tips You Can Do Right Now)). But how can you stop putting off important tasks? How can you really silence that pesky inner voice of distraction? Fortunately, modern technology offers many apps to help you in your battle. Choose your stop procrastination app from the list below to keep you on track and eliminate distractions.

1. Focus@Will

Based on neuroscience research, Focus@Will uses music to boost concentration and get you into a productivity flow. You can choose between different channels, ranging from Baroque piano and ambient music to Electro Bach and the funky beats of Alpha Chill. According to research, the app can extend your focus periods by 200-400%. It also offers a timer function and productivity tracker. A channel recommender helps you pick the right music for your needs, depending on your personality type, the kind of task you’re dealing with, and whether you're struggling with mental health issues such as ADHD. Focus@Will is available for both Android and iOS and as a web app. Subscriptions start at $69 annually. Get the app!

2. Focus To-Do

As a great stop procrastination app, Focus To-Do combines the Pomodoro technique with to-do list features. In case you haven't come across it before, Pomodoro is one of the most effective productivity techniques. It’s built around 25-minute work sessions interspersed with 5-minute breaks. Focus To-Do allows you to define tasks, including subtasks and recurring tasks, and assign deadlines. You can then work through the items on your list one-by-one using the Pomodoro technique. The app is available on all major platforms, including smartwatches. Your tasks will be synchronized across devices. The basic app is free, and premium plans start at $2.99 per month, with a lifetime license option priced at $8.99. Get the app!

3. RescueTime

RescueTime boasts a rare 5.0 “outstanding” score by PCMag and is one of the most widely-used productivity tools popular with freelancers, designers, and developers((WP Beginner: 43 Top Tools for WordPress Freelancers, Designers, and Developers)). It automatically tracks the time you spend on various websites and applications, and classifies them into categories. Using this information, you can analyze where and when you are productive and what the major threats to your productivity are. More importantly, RescueTime allows you to summarily block out distractions, which is excellent for Pomodoro sessions. You can also set goals, such as spending less time on your emails or social media, and RescueTime will automatically assist you in reaching them. The app is available on all major platforms and offers a free lite version, and its premium plans start at $6.50/month (billed annually). It also integrates with a variety of other productivity tools, such as calendar apps and Slack. Get the app!

4. Forest

As a gamified stop procrastinating app, Forest is a great way to motivate yourself to stay focused. Each time you start a focus session, you plant a tree in the app. While you work, it will grow on your screen. However, if you leave the app during the session, your tree dies off. The goal is to motivate you to not use your phone, removing a significant source of distraction. By completing your focus sessions, you can grow an entire forest over time. This isn’t just visually appealing, but an uplifting representation of how much work you've managed to get done. Your forest has a real-life impact as well. The larger you grow it, the more “coins” you can earn in the app. And using those, the app team plants actual trees. Forest is available on iOS, Android, and as a Firefox extension. It’s $1.99, with optional in-app purchases. Get the app!

5. Rocket 135

For those overwhelmed by to-do lists, Rocket 135 allows you to prioritize your tasks. Rather than having to face multiple stressful, anxiety-inducing tasks per day, you pick one important project, three of medium importance, and five of low importance to complete. This app lets you customize basic list types, archive tasks, assign them to themes, and collaborate with other users. It synchronizes across devices and offers a limited free version. The premium version is available at $2.50 monthly or $25 annually. Get the app!

6. CARROT To-Do

Like Forest, CARROT To-Do is an iOS app that turns productivity into a game to beat procrastination. You can set yourself a simple to-do list and get rewarded with “fortune cookies” and several hundred unique rewards for completed tasks. But beware! Fail to complete your tasks, and you will lose your rewards or be leveled down. A unique feature of CARROT's is that it is branded as having a personality, with an attitude to match. “I am your new taskmaster,” it declares. The app comes at a one-time cost of $2.99, with some in-app purchases for different themes and icons. Get the app!

7. Freedom

If gamification isn’t your style, Freedom is a stop procrastinating app that offers a somewhat harsher approach to battling procrastination. It will block distracting apps and websites—synced across all your devices. It's even possible to shut the internet out entirely if you have to focus on an offline project. The app can be downloaded for Mac and Windows, or installed as an extension for Chrome, Firefox, and Opera. iOS and Android apps are also available. Premium plans start at $2.42/month (billed annually). Get the app!

8. Momentum

With an aesthetic approach to productivity, Momentum is sure to keep you focused. This browser extension for Chrome, Firefox, and Edge combines beautiful nature wallpapers, a distraction-free time display, inspirational quotes, and a prioritized to-do list. In the free version of the app, you can set yourself daily priorities and other tasks. The premium option, at $3.33/month, also includes a Pomodoro timer and syncs with popular task managers. Momentum is perfect for arriving at work after a stressful commute, or for creating an atmospheric setting in your (home) office. Get the app!

9. Take a Five

Breaks are essential. Unfortunately, they are also procrastination pitfalls. A quick five-minute breather can only too easily turn into an hour wasted on Facebook. This stop procrastinating app, Take a Five, helps you avoid that. You set a timer for however long you want your break to be and open a tab. Once your time is up, the app will automatically close this tab and remind you to go back to work. No more going down scrolling rabbit holes. Take a Five is available for free as a web app. Get the app!

10. Mindly

If a single look at your growing, deadline-laden to-do list sends you into a cold sweat, Mindly is the solution for you. This app helps you organize the deadlines, lists, and reminders cluttering your mind in a three-dimensional manner. You can create an infinite number of circles that connect related ideas and projects. Each circle can be color-coded, tagged with summaries, and annotated with emojis. Harnessing the power of associations, you can keep your inner universe organized. Mindly syncs across devices. It offers a limited free version for Android and iOS that can be upgraded to premium for a one-time $6.99. Furthermore, a desktop app is available for Mac at $29.99. Get the app!

Final Thoughts

Procrastination, once started, is hard to stop, but these apps can help you get back to being productive and completing all of those to-do lists you've been avoiding. Find which one works for you and get started with it today.

More Tips on Stopping Procrastination



Tuesday, 28 July 2020

How to Stop Procrastinating Right Now

https://youtu.be/zoa4nPgtTsU In this episode of The Lifehack Show, I will show you 5 strategies for getting past procrastination. If you want to get things done and make your goals happen, yet tend to procrastinate, THIS is the video you can't miss!

How to Start Taking Action on Your Dreams Now

I’m going to tell you the secrets on how to start taking action on your dreams. The even better news is that these are actionable tips you can start today! The first thing I want you to do is think back to when you were a child. Our childhood selves hold many of the secrets to realizing our real life dreams. Think about what you loved to do most and how you told yourself it was possible without worrying about what might get in the way. I’d like you to reconnect to your imagination and playfulness. By taking the following steps, you’ll do some playing and storytelling to reveal your dreams and start making them come true.

1. Tell Your Story

Your life story is unique and has brought you here today. The next chapter of your life is in your power to write and to realize. Not everything that happens to you is in your control((Forbes: 6 Ways To Stop Stressing About Things You Can't Control)), but the actions you take and how you choose to feel about what happens are in your control. Finding out what our future lives and dream lives might look like can be done effectively through the eyes of our childhood selves. Can you remember what you loved to do most as a child? Maybe you enjoyed collecting things like me–I always had a collection of pebbles in a carrier bag that smelled of seawater nestled under my bed. Perhaps you loved taking care of your pets: I had a dog, a tortoise, and many guinea pigs. Or maybe you were really great at making stuff. You can use the instincts, passions, and skills you had as a child to fuel your progress toward your adult dreams. I’m inviting you to really think about what you wanted to be when you grew up((CNN: What's the perfect job for you? Ask your five-year-old self)) and the memorable activities you enjoyed as a child, the ones that gave you a real sense of freedom and excitement, or the pursuits that you truly lost yourself in. What we call getting into our flow state((BBC: The ‘flow state’: Where creative work thrives)) as an adult is what came naturally to us as children. So, go back there now and think about how that felt. It may clue you in to what still remains true and important to you today.

2. Define Your Dream

The first secret when you want to take action on your dreams is to know what they are. This sounds obvious, but so many people only have a loose definition, such as: "more free time," or "more money." Busy people know there is something else to life apart from slaving away for a job, or a boss they don’t like, but if you’re too busy to even know what your dream looks like, how can you make it come true? Once again, I’d invite you to connect to the optimism and playfulness of your childhood self. Go back to thinking about what your dreams involved at age seven or eight. Some of those may still be what you want today. Now write down what it is that you want and when you want to achieve it. Note down how you’ll know when you’ve got there and made this dream come true. How will you measure your success? Be as specific about your goals as you can. A study at the Dominican University in California((Dominican University: Goals Research Summary)) proved that writing down your goals, accountability, and commitment are three key ingredients to successfully achieving our goals.

3. Picture Your Dream Coming True

Think about exactly how it will feel when you do achieve your dream. The sense of freedom and excitement. What will it look like, smell like, taste like. Imagine it in as much detail as you can. If you’re finding it hard to imagine a different life, imagine a childhood memory with all its sensations. As a little girl, I loved to ice-skate, making huge swirly patterns across clean expanses of beautiful glistening ice. The feeling of freedom, of trust in myself to balance, of speed. It felt very immersive, the coldness and my breath turning into little clouds in front of my face. Rosy cheeks and the happy ache of my legs afterwards. Imagine a childhood memory like this, then imagine the future you want, with as much detail and attention paid to how it looks, feels, tastes, smells and sounds. Draw, paint, speak, or write your future story. If you loved to create pictures like I did as a child, or write stories, or play on the computer, use your natural creative skills and what you love doing to map out your exciting future. You could create a picture, vision board, written story, or audio file. Remember to include specifics. What is your dream exactly? What does it look and feel like, and how will you know when you’ve reached it? Let’s put that future story somewhere you can easily access it. Make sure that you include a timescale for when you want to achieve this dream by, how you will measure your success, and what you need to get there. If possible, start breaking your dream down into small, manageable steps.

4. What Part Do You Play?

You can’t control everything, so you need to be realistic about your role in making your future dreams come true when you really want to take action on your dreams. Think about where you need help. Once again, go back to childhood. We were not afraid to ask for help from a parent, friend, or sibling to realize our dreams and plans. Whatever we needed, our eager and enthusiastic childhood selves would reach out for support. We’d be resourceful with whatever we had to make our creative ideas a reality. As adults we also need to ask for support and help, and at the same time to notice what is in our control and what we can do to take action towards our dreams.

5. Who Can Support You?

If you’ve noticed you need a bit of help, then get the gang together. Which friends can cheer you on and which can connect you? Who in your family will indulge in your dreams with you? What about the pragmatic ones who might help you work out what you need to get there? Whether you need someone to check in on you and see how you’re progressing, or need a buddy to brainstorm with to help the ideas flow, bring a few of your friends into the plan to help you move forward.

6. Ensure Your Dream Is Realistic

Maybe the dream you’ve outlined just feels impossible. It costs too much or will take too much time to achieve. Instead of telling yourself "no, but," try the "yes, and" approach. This is much more representative of how a child’s mind works. When we were little, we weren’t scared to fail as failing was not a concept to us back then. Let’s harness some of that kid energy and see how "yes, and" can move us forward when our dream feels unrealistic. Let’s look at an example: maybe your dream is to have a hit record, and you think you can’t sing, or you don’t believe you have any musical talent. Instead of closing that down, if we "yes, and" it, we can say: “I want to have a hit record. Yes, and there are so many ways to achieve that. Some people have a hit record by working for a music business, and others might design the cover art. Some people speak on records instead of singing… yes, and someone has to write the lyrics or have the idea for the song. Yes, and I know someone who organizes a choir every Christmas at their local bar, and everyone in the bar is on the record. That amateur choir even got on TV as it was so much fun and all the money went to charity.” So, before you decide your idea is unrealistic, try "yes, and-ing" it to see how you can take action on your dreams, even if you think it sounds impossible!

7. Use Small Wins and Rewards

On your journey toward achieving your dream, there will be small wins and important milestones; it’s not just about going straight to the destination. Measuring your progress is important and can be a chance to celebrate. Finding a way to measure it that is visible can really help. Whether it’s a chart or an app, whatever you choose, following and celebrating your progress is key, and celebrating that win is part of the joy. Being in the process and on the journey is just as important as reaching your target. Celebrate with the happiness of a small child…do a dance, take a photo, tell your friends.

8. Update the Map

You might find the plan you made isn’t working for some reason. Things have changed, and your goals and targets are not working out for you. That’s ok! Let’s look at how you can change things up and put new life and energy into the project. Take it apart and put it back together again. Define the new plan and the new goals, and start on the next phase of the journey, equipped with the knowledge and learning from what didn’t work.

9. Make Space

Achieving our dreams might mean losing something else, and that’s ok. It could be a literal swap, such as giving up wine to save money towards the goal. Or it could be something more ideological, like giving up saying yes to everything to make more time to focus on your pursuits. Think about what you can give up to make space for your dreams.

10. Use Your Superpower

What’s your superpower? Use this to take action on your dreams today! Perhaps you’re awesome at using your network to find solutions to problems. If that sounds like you, then consider picking up the phone and start asking for some ideas and connections. If you prefer to research, get reading or watching TED talks and presentations to find practical ways to achieve your particular dream. Who else has overcome a similar problem? How did they do it? What can you borrow from what they learned, and what can you learn from how they won or lost along the way?

11. Keep Your Energy up

Remember to take a rest and recharge on the journey towards your dreams. Take breaks, eat and sleep well, exercise, and listen to and tune in to what your body and mind needs to thrive.

Final Thoughts

Achieving your dreams is unlikely to be an overnight task. It’s more likely to be a winding road with setbacks, lessons, obstacles, and new discoveries. Enjoy the journey! It might take years, but every step, no matter how tiny, can be enjoyed, even the struggles. Maintaining a mindset around enjoying the journey will really equip you to thrive and see those ambitious dreams become a reality.

More to Get You to Take Action Towards Your Dreams



How to Take Personal Responsibility and Stop Blaming Circumstances

Answer this truthfully...are you really living your life? Or are you pretty good at existing, flowing with, and reacting to things as they happen? Better yet, are you steering at the helm with a sense of personal responsibility, or are you sitting in the passenger seat, letting others decide for you? Whatever your answer is, it's OK. You're human, and you're most certainly not perfect. None of us are, but no one wants to be life's victim, and no one wants to hang out with one either, so if you are playing the character that blames their circumstances instead of taking responsibility as a key player in your own story, then here's your wake-up call. You have the luxury of deciding who you want to be every single day you wake up. From the minute you open your eyes in the morning, you have the ability to decide who you're going to be that day. It's the people who have mastered the art of living happily and peacefully that have cracked this code, the ones who wake up content and taking responsibility for their lives. That might feel like worlds away from how you're feeling, but it's all about taking a different perspective. Want to see what this looks like? Keep reading and find out how to change your perspective and start taking personal responsibility for how your life looks.

Personal Responsibility and Self-Actualization

Humans that are content, living as the best version of themselves and holding themselves accountable for their happiness are what psychologist Abraham Maslow calls living as "fully human." You’ve probably seen Maslow's famous hierarchy of needs pyramid((Simple Psychology: Maslow's Hierarchy of Needs)) somewhere in your life because it's a leading human behavior theory explaining the motivations behind us as humans. People have always struggled with the idea of "self-actualization" (i.e. being fully human) sitting at the top of the pyramid, making it appear like an unattainable peak that few will ever reach. However, that wasn't Maslow's intention; he didn’t actually create the pyramid. He wrote about a hierarchy, and someone else assumed it was a pyramid, and after all these years, we're finding out what he really meant.
"In this choppy surf, a clunky pyramid is of little use. Instead, what is needed is something a bit more functional. We’ll need a sailboat." -Scott Barry Kaufman((Kaufman: Transcend: The New Science of Self-Actualization))
Humanistic psychologist Scott Barry Kaufman reworked and refreshed the pyramid based on the latest science in human behavior in his novel, Transcend: The New Science of Self-Actualization. Being fully human, Kaufman stressed, is about living in the moment, enjoying the ride, and doing what you love, because when you feel like you’re achieving your purpose, you feel aligned within yourself, and you’re able to make a meaningful contribution to the world. Sounds good, right? Well, here's how to edge closer to that stage.

Why You Need to Take Personal Responsibility

When you set sail, you don't set off without a direction or destination in mind, right? Life is the same, though a lot of us are out there living aimless lives and consequently falling prey to the grips of anxiety and depression. This is why it's super important to have an aim or direction, a North Star to head towards, which shouldn't be confused with materialistic goals, like getting rich or buying that house. If you've ever lived the "I'll be happy when" life, you'll know it's a tough lesson to learn when you find out that you never feel genuinely happy because the goalpost keeps moving. It's also key to make life decisions yourself because living someone else's life is a sure-fire way to end up unhappy. What you need to do is find a balance between deciding what direction will lead you to be your best self and making sure that you're enjoying everyday life.
"The hard part is really living in the moment and being able to sail through life without the end in mind. Just like it takes courage to open your sail on a sailboat and see where the winds will take you, it takes a lot of courage to become the best version of yourself." -Scott Barry Kaufman

What Is the Best Version of You?

Aiming to be the best version of yourself is all about acceptance. You need to be able to accept the good with the bad, accept the shadow, and all the things that hide and cower in the dark. Uncover the darkness by giving it some light. If you’ve had a rough childhood or suffered trauma, if you feel aimless or lost at sea, whatever it is, you have to accept a portion of responsibility for where you are. You’re not responsible for the beliefs you hold based on things people have told you, but you are responsible for dealing with them. People who take responsibility for their lives and their weaknesses, and choose to spend their life developing and improving on the healthy, positive aspects are the ones who show courage. Climb up the mast of your sailboat and rise above your own personal desires and feelings. You might just see that there are billions of other boats bobbing around out there, and some might need your help. But you can’t help them until you’ve helped yourself.

How to Take Personal Responsibility

The road to learning how to take personal responsibility can be a difficult one, but start simple and then begin to tackle the more difficult aspects. Here are two steps you need to take based on the sailing metaphor we've been working with.

1. Secure the Hull (and the Sailor)

Just like the ocean, our life has many ups and downs, ebbs and flows, but having a solid sailboat means you can withstand the weather and hold course without capsizing or filling with water. The hull represents your basic needs, your non-negotiables required for a safe journey, which are: safety, self-esteem, and connection with others. Check-in and ask yourself whether your basic needs are being met. Do you feel confident about who you are as a person? Do you struggle with willpower and motivation? Do you have enough connections with others? You need to ask these questions in order to know where your liabilities are. They apply to all of us, and they could be the reasons your current journey isn’t much fun.
“No human being is exempt from the dire consequences of loneliness, and no other basic human need satisfaction can substitute for a deep connection.” -Abraham Maslow
Remember: You only get one sailboat and one journey, so you've got to make it count.

2. Open and Strengthen Your Sails

Maslow was all about not focusing and stressing too much on the destination. Yes, head in the right direction, but focus on enjoying the sail by finding purpose, peak experiences, and following that desire to explore. When was the last time you took the courage to really open your sails? To be vulnerable and willing to fail? When was the last time you were in a flow state, in a moment where you were so engrossed in what you were doing that you forgot about your insecurities and worries, where you were just happy? Maslow believed we all had our own form of peak experience:
“Whether an excellent athletic or music performance, creative experience, aesthetic perception, the love experience, sexual experience, childbirth, moments of insight and understanding, religious or mystical experience, or overcoming a profound challenge — it is any experience that comes close to perfection for that person.”
Being fully human means that you seek out new, challenging, and uncertain events to further develop yourself. Wouldn’t it be nice to raise the tide for the other boats and seize amazing opportunities? Imagine if you could just forget all about what’s negative and just focus on being in the moment.

Final Thoughts

If you don’t remember the last time you felt truly happy, if you feel uninspired or lost, if you feel like you’re on the wrong path, then start with the basics. Make sure your basic needs are being met before you move closer to self-actualization. Look at the mistakes you've made it life, learn from them, and move on to doing bigger and better things. Once you learn how to live a life of personal responsibility, you'll find your compass naturally points you in the direction of happiness and success.

More on Taking Personal Responsibility in Life